Online Referee and Umpire Schedulers

For most leagues, the weekly process of scheduling umpires is a major effort. It can involve hours on the phone, sending email, making individual contact, to assure that the league's games are adequately covered. Our Umpire Scheduler is designed to help relieve that workload. It allows your umpires to search the schedule online at their convenience, and request games that best suit their needs. Not only does this reduce your own labor, it gives your umps more control over their own schedule.

Key features include:

• MySQL Database - Schedule and user databases are stored in MySQL, one of the most popular and stable databases available. Data files are easily created in a spreadsheet on your computer, then uploaded to our server as either Excel or comma-delimited text files.

• Password Protection - The database is password protected. You may offer a single universal login, or individual access as desired. You may also offer the schedule publicly if you want, without permission to modify the database.

• Fully Searchable - The schedule may be searched by division, date, game time, week day, field, and team or official's name. All users may limit searches to only available slots. Administrative users have more search options, such as games with unapproved requests, or requests submitted within recent time periods.

• Access Restrictions - If desired, you have considerable flexibility in restricting schedule access by user, game category, or game level rating.

• Two Methods of User Administration:

  •  Basic - This method is best for leagues that want to make everything as simple as possible for everyone. Typically, umpires share a common login and just enter their names in the assignment slots they desire. Administrators review and approve the requests.

  • Advanced - This method requires umpires to register online, and login with unique username/password combinations. This allows the system to send email confirmation when assignment requests are approved, and if your league is tracking umpire/team points, allows the system to accurately track umpire activity and apply appropriate credit for games completed.

• Umpire and Team Point Calculations - The database will generate umpire activity logs, available for display online, as an Excel spreadsheet for saving directly to your computer, or as comma-delimited text. If your league has a program for tracking umpire and/or team points, you may specify math values to be credited for game completion, and track these on an individual basis, as well as on a weekly and seasonal basis for both umpires and the teams they represent.

• Weekly Game Limits - If desired, you may enforce separate weekly limits for both Plate and Base umpire assignments.

• Printable Schedule - You may view your schedule in a basic online format for easy printing, so you will have a copy for display on game day at the fields.

• Immediate Access - All open assignments are displayed online as text boxes for immediate name input. Assignments which are already filled display the person's name in that slot.

• Color Coded Validation - Unapproved requests are printed online in blue, approved requests in black, so your game officials will know the status of their requests.

• Flexible Assignment Slots - You may print only one assignment slot per game (for the Plate umpire), or up to three additional slots for Base Umps. These options are specified on a game-by-game basis.

• Game Priority - If desired, you may identify certain games as priority. Priority games are identified online by a different colored header in the record display, so your umpires will know to give them greater attention.

• Regular Backups - Automatic backup copies of your data are generated daily prior to the first modification of the database. They are also created each time you upload or empty the database. Copies of these backups are available online at any time.

• Administrative Delegation - If your league has more than one scheduler, you may divide schedule responsibilities among them with flexible administrative access controls. 

• Email Notification - At your option, specified administrators may receive automatic email notes advising of new schedule requests. These notes identify the game, and the person making the request. You may also specify that your umpires receive notification when they are removed from an assignment, as well as reminder emails a day or two prior to game day.

• Integrated Schedule/Standings module - Allows you to make your league's schedule publicly available in an easy to use, searchable format. Easily enter and manage game results. Team standings are automatically calculated and displayed.

• Online Administration - All aspects of schedule administration is done online. We've designed the system to be as simple as possible, without sacrificing flexibility and control.

View a sample database
 

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