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The
process of scheduling volunteers to help with any volunteer organization
can be a major effort. It can involve
hours on the phone, sending email, making individual contact, to assure
that the weekly needs of the organization are adequately covered. Our Volunteer Scheduler is
designed to help ease that workload. It allows your volunteers to search
the schedule online at their convenience, and request assignments that best suit
their needs and schedules.
Key features include:
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MySQL Database - Schedule and
user databases are stored in MySQL, one of the most popular and
stable databases available. Data files are easily created
in a spreadsheet on your computer, then converted to comma-delimited
text for upload directly into your own database on our server.
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Password Protection -
The database is password protected. You may offer a single universal login, or individual access as
desired. You may also offer the schedule publicly if you want,
without permission to modify the database.
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Fully Searchable
- The schedule may be searched by assignment category, date, day of week,
time, or volunteer's name. All users may limit searches to
only available slots. Administrative users have more search options,
such as records with unapproved requests, or requests submitted within recent time periods.
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Access Restrictions - If desired,
you have considerable flexibility in restricting schedule access by
user or assignment category.
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Two Methods of User Administration:
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Basic
- This method is best for organizations that want to make everything as
simple as possible for everyone. Typically, volunteers share a common
login and just enter their names in the assignment slots they
desire. Administrators review and approve the requests.
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Advanced
- This method requires volunteers to register online, and login with
unique username/password combinations. This allows the system to
send email confirmation when assignment requests are approved, and
if your league is tracking volunteer/team points, allows the system to
accurately track this activity and apply appropriate credit for
assignments completed.
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Volunteer
and Team Point Calculations
- The database will generate volunteer activity logs,
available for display online, or as comma-delimited text for
download to your own computer. If your league has a program for
tracking volunteer and/or team points, you may specify math values to
be credited for assignment completion, and track these on an individual
basis, as well as on a weekly and seasonal basis for both volunteers and
the teams they represent.
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Printable Schedule - You may view your schedule in a basic
online format for easy printing, so you will have a copy for display
at the fields.
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Immediate
Access - All open assignments are displayed online as text boxes
for immediate name input. Assignments which are already filled
display the person's name in that slot.
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Color Coded Validation -
Unapproved requests are printed online in blue,
approved requests in black, so your game volunteers will know
the status of their requests.
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Flexible
Assignment Slots - You may print up to ten assignment slots per record.
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Record
Priority - If desired, you may identify certain records as
priority. Priority records are identified online by a different
colored header in the record display, so your volunteers will
know to give them greater attention.
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Regular
Backups - Automatic backup
copies of your data are generated daily prior to the first
modification of the database. They are also created each time you
upload or empty the database. Copies of these backups are available online
at any time.
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Administrative Delegation - If
your league has more than one scheduler, you may divide
schedule responsibilities among them with flexible administrative access
controls.
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Email Notification
- At your option, specified administrators may receive automatic
email notes advising of new assignment requests. These notes identify
the record by ID, category, date and time, and the person making the request.
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Online Administration -
All aspects of schedule
administration is done online. We've designed the system to
be as simple as possible, without sacrificing flexibility and
control.
View a sample database
Order Now
Questions or special needs? Please
contact us.
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