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The
process of scheduling practice times for a large league
can be a major effort, matching the needs of many coaches with the
availability of many fields and locations. To ease the labor of this,
we've modified our popular game official schedulers to provide software
specifically designed for the scheduling practices.
Key features include:
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MySQL Database - Schedule and
user databases are stored in MySQL, one of the most popular and
stable databases available. Data files are easily created
in a spreadsheet on your computer, then converted to comma-delimited
text for upload directly into the database on our server.
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Password Protection -
The database is password protected. You may offer a single universal login, or individual access as
desired. You may also offer the schedule publicly if you want,
without permission to modify the database.
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Fully Searchable
- The schedule may be searched by date range, location, field, time,
and day of week. You may also search by coach name, and team
ID. All users may limit searches to
only available slots. Administrative users have more search options,
such as unapproved requests, or requests submitted within recent time periods.
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Two Methods of User Administration:
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Basic
- This method is best for leagues that want to make everything as
simple as possible for everyone. Typically, coaches share a common
login and just enter their names and team IDs in the practice slots they
desire. Administrators review and approve the requests.
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Advanced
- This method requires coaches to register online, and login with
unique username/password combinations. This allows the system to
send email confirmation when requests are approved. It also allows
the system to keep track of each coach's team ID(s), and to
accurately restrict access to field availability based on age
division.
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Access Restrictions - If desired,
you have considerable flexibility in restricting access to the
practice schedule. The primary method is to restrict by age
division, matching a coach's team ID(s) to approved slots for each
division, but each practice record is restricted individually, so
the options are really up to you.
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Immediate
Access - All open practice slots are displayed online as text boxes
for immediate name input. Assignments which are already filled
display the person's name and team ID in that slot.
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Color Coded Validation -
Unapproved requests are printed online in blue,
approved requests in black, so your coaches will know
the status of their requests online.
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Regular
Backups - Automatic backup
copies of your data are generated daily prior to the first
modification of the database. They are also created each time you
upload or empty the database. Copies of these backups are available online
at any time.
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Email Notification
- At your option, the schedule administrator will receive automatic
email notes advising of new practice requests. These notes identify
the practice slot requested, and the coach making the request.
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Online Administration - All aspects of schedule
administration is done online. We've designed the system to
be as simple as possible, without sacrificing flexibility and
control.
View a sample database
Order Now
Questions or special needs? Please
contact us.
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